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Accounts, Set-up Payment Methods

Starting from the “Accounts Menu”…

  • Click the “Set-up” button
  • If it’s not already in front of the others, click the “Payment methods” tab
  • Click the “Find First” button on the toolbar (i.e. two to the left of the “Binoculars” button)
  • From this point you can choose to use the “Next” button (i.e. on right of the “Binoculars” button) to browse your way though the existing payment methods, deleting those you don’t want with the “Bin” button, editing the names of others and re-saving them with the “Save” button, or creating new ones via the “Starburst” button.

    What are Accounts Payment Methods?

    These are standard descriptions to show how you received or paid sums of money (e.g. so you can then select “Direct Debit” from a dropdown, rather than having to re-type it every time). They are purely for convenience and your own reference purposes. They are used in the Cashbook to show how money was paid or received, and also rather confusingly in the General Insurance Premium Screen, where they appear in the dropdown entitled “Paid by” (see “Policies, General, Payment Methods”) that appears before a totally different one called “Method”.

    As far as the system is concerned you could manage with just one “Payment method” for everything (e.g. “ANYW” – “Any way you like”). However you might prefer to set up a range of different payment methods, in particular for cheque payments, in which case you can record your cheque stub numbers by setting the “Ask for cheque or ref number” to “Payments only”. Note that as you’ll probably receive cheques from a number of different customers it’s quite possible two or more will have the same cheque numbers, hence Durell recommends you only enter the reference numbers when paying cheques. A suggested set of payment methods follows…

    CODE

    LONG NAME

    ASK FOR CHEQUE OR REF NO

    AC

    Automated Credit

    No

    CHEQ

    Cheque

    Payments Only

    CASH

    Cash

    No

    CRED

    Credit Card

    No

    DD

    Direct Debit

    No

    SO

    Standing Order

    No

    GIRO

    Bank Giro Credit

    No