Bookmark this page Print this page

Accounts, Set-up Preferences

Starting from the “Accounts Menu”…

  • Click the “Set-up” button
  • Click the “Signpost” button
  • Select “Insurance / Preferences”
  • Most accounting systems have just two main descriptors on their invoices: the “name” of the customer or supplier and the “item” in question. Durell includes a third descriptor, as an extension to “item”, which typically can be used to distinguish who the item was for or from. Use this option to change the titles of the two “item” descriptors, which can be used for different purposes in the sales and purchase ledgers. Consider the following two example invoice screens, below…

    The example business below might therefore set-up their invoice descriptors as follows…

    Name

    Variable Descriptor 1

    Variable Descriptor 2

    Hairdresser

    Sales invoice

    Client

    Service

    Designer

    Purchase invoice

    Supplier

    Item

    Ordered by/from

    Solicitor

    Sales invoice

    Client

    Consultancy

    Fee Earner

    Purchase invoice

    Supplier

    Item

    Ordered by/from

    IFA

    Sales invoice

    Insurer

    Policy number

    Policy holder

    Purchase invoice

    Supplier

    Item

    Ordered by/from

    Computer Supplier

    Sales invoice

    Customer

    Item

    Who

    Purchase invoice

    Supplier

    Item

    Who

    Furthermore, you can tell the system which of these three descriptors to automatically pass to the bankbook with regard to the payments you make (N.B. your receipts will usually grouped together, so typically will have the standard description of just “Receipts” – you’ll get their itemised description via the option in the bankbook’s signpost menu, for “View entry details”). The three example lines below show the results of selecting “Name” only, “Name and  Pol Ref” and “Pol Ref” only.

    Top Margins, Etc

    You can also use this option to set-up the top margins of your printed invoices and statements to allow for the use of headed notepaper. Furthermore, the “Show sender details” tick-box allows you to produce statements with or without your own address (again, because you might be using headed notepaper with this already printed on it).