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Appendix 6 - Prevent Junk Emails Using Outlook 2000

Do the following four steps to automatically delete unwanted junk Emails as they arrive in your copy of Outlook 2000...

1) First activate the facility for recognising Junk E-Mails...

  • Go to your “Inbox”
  • Click "Organize" on your Outlook toolbar (at top right of the screen)
  • A "Ways to Organize Inbox" dialogue will appear
  • Click the "Junk E-Mail" option at the bottom left of the dialogue
  • Click both of the "Turn on" buttons at the far right of the dialogue
  • Close the dialogue with the cross at the top right corner
  • 2) Now create a rule for automatically moving the recognised Junk E-Mails into your "Deleted" box...

  • Click the word "Tools" on the menu line at the top of the screen
  • Click "Rules Wizard" in the "Tools" menu
  • Click "New" to start a new rule
  • Click "Next" to accept the default setting "Apply this rule after the message arrives"
  • On the following screen, scroll down the list entitled “Which conditions(s) do you want to check?”
  • Click and thereby tick the condition “suspected to be junk e-mail or from Junk Senders”
  • Click “Next”
  • On the next screen, click and thereby tick “move it to the specified folder”
  • In the lower box, double-click the word “specified”
  • In the “Choose a folder” list, double-click “Deleted Items”
  • Click “Finish”
  • 3) Each time you receive another junk E-mail simply...

  • Right-click the junk E-Mail item in your In-Box
  • Click "Junk E-Mail" in the subsequent menu, then "Add to Junk Senders List"
  • All further E-Mails from any of your listed Junk Senders will automatically go directly to your "Deleted" box
  • 4) However junk email senders frequently use DIFFERENTNAMES. For example, you might receive one from 00001@smutty.com today, then from 00002@smutty.com tomorrow. The protection system will think the second address is different and allow it through. To prevent this…

  • Go to your “Inbox”
  • Click "Organize" on your Outlook toolbar (at top right of the screen)
  • A "Ways to Organize Inbox" dialogue will appear
  • Click the "Junk E-Mail" option at the bottom left of the dialogue
  • Click "Click here" at the end of "The Junk and Adult Content filters..." line
  • Click "Edit Junk Senders"
  • Scroll through the list, looking for different names being used fromthe same domain, as described above (e.g. 00003@smutty.com)
  • Click "Edit"
  • Remove the name part of the email address, leaving only the @domain bit (e.g. @smutty.com), as shown below
  • Click "OK"
  • Close the dialogue with the cross at the top right corner